Invoicing and Quoting

Build your dictionary of invoice items

MechanicDesk is able to remember invoice items that you put into the system automatically, store the information in a dictionary and suggest it back to you over time. This helps cut down on typing time in the long run - valuable time you can put towards doing what you love. If you have ever been in the situation where you had to enter in a large invoice, by the end of which you have forgotten what you needed to do next, you know well the annoyance of having your train of through disrupted and how good it would be minimise this. MechanicDesk was born to help you achieve this.

Flow through work with flexible invoices and quotes

The architecture of MechanicDesk allows you to quickly convert invoices or quotes into jobs and bookings, all with the push of a button. It also allows for the straight forward handling of 3rd party invoicing, the use of which insurance jobs are a common example. This is all possible because MechanicDesk treats almost everything within the system as object which, by their very nature, can hold their own information, be passed around for use in many different contexts and record their relationship with other objects concretely. Invoices are just the tip of the iceberg when it comes to what MechanicDesk can do.

Invoices (and more) look the way you want

MechanicDesk ships with a number of different invoice templates for printing and emailing to your customers. You can freely add logos, footers, company information, etc. to these with just a few clicks. That being said, we do understand that this may still not meet the needs of every workshop. Not to worry, we are able to help you customise your invoices and quotes even further so it looks exactly the way you want it to look. This extends to everything that can be printed in MechanicDesk including also job cards, purchase orders, delivery dockets, payment receipts, etc. Please contact the MechanicDesk support team for further information.

Accounting made easy

If you are using an accounting software such as Xero, MYOB or QuickBooks, MechanicDesk has you covered. Integrating MechanicDesk with these platforms is quick and easy to do - taking on average only 15 minutes. Once integrated, customer, supplier, stock, invoices and bills, payments and credit notes, etc. all flow to the accounting software, making them available for you to process almost instantaneously. Please contact the support team before you perform an integration for the first time, we will be happy to guide you through the process.